Office Manager

Overview

The Office Manager is responsible for the daily administration, organization, and overall workplace experience of STN’s Odessa, Texas office. Serving as the primary onsite resource for office operations, this role coordinates facilities requests, vendors, supplies, visitors, workplace logistics, and local administrative needs in partnership with site leadership and corporate support teams. As a secondary responsibility, the Office Manager provides local administrative support to the centralized People Operations team, including onboarding logistics, employee communications, and recruiting coordination. Sensitive employment matters, policy decisions, compensation, and formal HR actions remain with designated People Operations leadership.

Key Responsibilities

Office Operations & Workplace Management

• Own day-to-day office administration and maintain a professional, organized, safe, and welcoming Odessa workplace.
• Manage office supplies, kitchen and common-area needs, equipment requests, inventory, and routine purchasing within approved budgets and procedures.
• Coordinate office vendors, service providers, deliveries, maintenance requests, and facilities-related follow-up with appropriate site and corporate teams.
• Oversee visitor reception, meeting-room readiness, onsite meetings, employee events, and local office communications.
• Coordinate seating assignments, workstation readiness, office moves, and badge/access requests with IT, security, and site leadership.
• Maintain office procedures, vendor contacts, service schedules, and administrative records; identify opportunities to improve efficiency and employee experience.
• Promptly escalate building, safety, and security issues to the responsible teams; do not assume responsibility for technical data center operations.

Site Administration & Cross-Functional Coordination

• Serve as the primary onsite administrative contact for Odessa employees, visitors, vendors, and corporate partners.
• Partner with site leadership, IT, Facilities, Security, Accounting, and People Operations to resolve routine office and workplace needs.
• Track office-related requests, coordinate follow-through, and provide updates on outstanding operational issues and resource needs.
• Support local event planning, meeting logistics, shipping and receiving coordination, and other general administrative projects as assigned.

People Operations Support

• Coordinate onsite new-hire arrival logistics, orientation scheduling, workspace preparation, and required administrative steps in partnership with People Operations and IT.
• Assist the centralized People Operations team with routine employee communications, training reminders, benefit enrollment notices, and document collection as directed.
• Help employees navigate routine HR processes and direct questions about leave, pay, benefits, employee relations, or policy interpretation to the appropriate People Operations contact.
• Provide local interview scheduling, candidate visit arrangements, and recruiting logistics support as requested; offers, compensation, and start dates remain subject to centralized People Operations approval.
• Support approved offboarding logistics, including coordination of equipment return, access removal requests, and onsite administrative checklists.
• Handle employee records and sensitive information confidentially; promptly escalate complaints, investigations, corrective action matters, and other complex HR issues to People Operations leadership.

Experience & Qualifications

• 2+ years of office management, office administration, workplace coordination, or comparable administrative experience.
• Demonstrated experience coordinating vendors, office supplies, facilities requests, and multiple competing onsite priorities.
• Strong organizational, customer service, communication, problem-solving, and follow-through skills.
• Proficiency with Microsoft Office and common administrative systems; ability to maintain accurate and confidential records.
• Ability to work onsite in Odessa, Texas, and collaborate effectively with local leaders and remote corporate teams.

• Associate’s or bachelor’s degree in Business Administration, Human Resources, or a related field, or equivalent experience.
• Experience providing administrative support for employee onboarding, recruiting coordination, or HR programs.
• Familiarity with HRIS/ATS systems, vendor purchasing processes, and office budgets.
• Experience supporting an operations-intensive, multi-site, or data center environment.

Compensation & Employment Classification

• Full-time, Exempt
• $75,000-$95,000/year, DOE

Benefits

• Health Coverage – Medical, Dental & Vision
• FSA Health and Dependent Care available
• 401(k) Plan
• Unlimited Paid Time Off (PTO) and paid holidays in accordance with applicable STN policies
• Cell Phone Allowance
• Collaborative, growth-driven culture

Employment is contingent upon the successful completion of a background check and reference verification. All applicants must be authorized to work in the United States on a full-time basis.