AP/Procurement Accountant

Pleasanton

Full Time

Accounting

Mid Level

At STN, we don't just adapt to the digital future, we engineer it. Our mission is to help organizations thrive in a rapidly evolving technology landscape through strategic insight, cutting-edge solutions, and a security-first mindset. We provide end-to-end services spanning cloud consulting, AI infrastructure, and enterprise security, enabling secure, scalable, and future-ready transformation.

As trusted advisors, we align IT investments with business outcomes that drive performance and growth, starting with deep strategic engagement and delivering tailored solutions built for long-term impact.

Our approach is innovation-led and rooted in cybersecurity, with a focus on leveraging the right technologies to solve real-world challenges. We invest in our people and foster a culture of growth, inclusion, and purpose because we believe empowered teams build transformative technology.

Overview
The AP/Procurement Accountant manages the end-to-end vendor invoice and purchase order lifecycle, ensuring accurate coding, timely payments, and strong vendor and procurement controls.

Key Responsibilities

Accounts Payable Processing

Process vendor invoices accurately and timely, ensuring proper coding to GL accounts, divisions, etc.
Monitor open PO reports and follow up on outstanding receipts or invoices
Prepare AP accrual entries for goods/services received but not yet invoiced

Procurement & Purchase Order Management

Match invoices to purchase orders (POs) and receiving documents (three-way match) to verify accuracy before payment
Review and process purchase requisitions and change orders, ensuring proper approval workflows are followed
Issue purchase orders in accordance with company procurement policy and spending authority limits

Vendor Management & Compliance

Maintain vendor master data (payment terms, tax IDs, banking details) with appropriate controls
Serve as primary point of contact for vendor inquiries regarding payment status, invoice issues, or account discrepancies
Conduct vendor onboarding, including W-9 collection and setup in the ERP system
Support annual 1099 reporting and vendor tax documentation compliance

Experience & Qualifications

Required

Bachelor's degree in Accounting, Finance, or Business (or equivalent experience)
2-4 years of accounts payable and/or procurement experience
Familiarity with three-way matching, purchase order systems, and vendor master data management
Working knowledge of 1099 reporting requirements

Preferred

Experience with ERP procurement modules (e.g., NetSuite, SAP, Oracle)
Exposure to procurement policy design or spend controls
Experience supporting audits of AP or procurement processes

Soft Skills

Organization: Manages high transaction volumes and outstanding PO/invoice tracking accurately
Customer Service: Responds professionally to vendor and internal stakeholder inquiries
Attention to Detail: Verifies coding, matching, and vendor data with a low tolerance for error
Follow-Through: Proactively resolves outstanding receipts, invoices, and discrepancies

Compensation

Full-Time, Non-Exempt
$28.00-$34.00/hour, DOE

Benefits

Health Coverage – Medical, Dental & Vision
FSA Health and Dependent Care available
401(k) Plan
Unlimited Paid Time Off (PTO)
Observed Holidays Paid
Cell Phone Allowance
Collaborative, growth-driven culture

Candidates must be U.S. Citizens or Permanent Residents. We are unable to provide sponsorship at this time.

Employment is contingent upon the successful completion of a background check and reference verification. All applicants must be authorized to work in the United States on a full-time basis.

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